Admin & HR Officer (Arabic Reading, Writing, Speaking)

Location: Jeddah, Makkah Province
Job Type: Full-time
Email: rasasiperfumes00966@gmail.com

We are seeking an Admin & HR Officer who is fluent in Arabic (reading, writing, and speaking) to manage daily administrative and HR functions. This role involves supporting various departments, assisting with employee-related processes, managing office operations, and ensuring compliance with HR policies and regulations.

Key Responsibilities:

MCI – Ministry of Commerce & Industry:

• Issue, renew, and cancel CRs and related documents.
• Renew Chamber of Commerce certificates.
• Process requests for promotional offers, sales discounts, and payment bills.
• Perform other related tasks as per new rules and regulations.

MOI – Jawazat (Muqeem):

• Renew residence permits for expatriate employees.
• Update passport information for expatriates.
• Issue re-entry and exit visas for expatriates.
• Extend expired re-entry visas for expatriates.
• Issue entry permits for workers to enter Makkah region during the Hajj period.
• Submit requests to print new residence permits.
• Perform other tasks as needed.

HRSD/MOL – Ministry of Human Resources & Social Development:

• Issue Saudization certificates for tasks such as renewals of Municipality, Civil Defense, and CR licenses.
• Upload monthly salaries via WPS and ensure compliance.
• Submit salary compliance objections and issue commitment certificates.
• Review and update new regulations in Saudi Labor Law.
• Handle employee complaints and objections regarding violations by the MOL.
• Add and remove employees (both expatriates and Saudis) from the MOL website.
• Renew labor permit cards for expatriates.
• Submit requests to update licenses and CR data.
• Edit legal defenses and prepare lawsuits for employee complaints.
• Submit requests to change worker professions.
• Manage sponsorship transfers for workers.
• Perform other tasks as required.

GOSI – General Organization for Social Insurance:

• Add or remove employees (both expatriates and Saudis) as needed.
• Update yearly salaries, including basic pay, HRA, and allowances.
• Link employee work locations to CR numbers for staff rotation.
• Issue monthly contributions bills.

Medical Insurance:

• Process yearly agreements, verify employee count, and negotiate insurance rates.
• Add or remove employees from insurance coverage.
• Manage insurance-related tasks, including adding newborns and ensuring coverage for residency permit renewal.

Ministry of Municipalities, Rural Affairs, and Civil Defense:

• Issue, renew, and cancel municipality and civil defense licenses.
• Amend details for store sizes and signage.

Saudi Customs & Fasah Platform:

• Issue conformity certificates and electronic authorizations for customs agents.
• Translate invoices and packing lists into Arabic.
• Handle CITES documents and process SFDA permits.

Employee File Management:

• Assist in interviewing and hiring Saudi staff.
• Issue employment agreements for expatriates and Saudis.
• Issue warning, termination, and other official letters.
• Manage ATM salary cards and update validity dates on the SABB platform.
• Follow up on employee status reports from MOI and MOL.

Additional Tasks:

• Handle all formal letters in Arabic to ministries, government authorities, and other parties.
• Coordinate with UAE staff for rental and salary-related issues.
• Organize and maintain official documents.
• Submit requests for POS installations and cancellations in stores.
• Handle landline and SIM card installations and cancellations with STC and Mobily.